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T: 07749728949   E: Info@soundaccessevents.co.uk

Unit 5 

The Old Forge Engineer warehouse

Tarran Way South

CH46 4TP

Rental Agreement

Terms and Conditions ‘Wet Hire’

1.  This Rental Agreement is valid for 7 days from the date above.

2.  Equipment transportation is not included in this Rental Agreement, unless otherwise clearly stated.

3.  Only crew mentioned in this Rental Agreement are included for the hire duration.  You are responsible for any additional crew required to fulfil the event requirements.  

4.  Crew travel, accommodation and subsistence are not included in the above pricing, unless otherwise clearly stated. 

5.  Only the equipment mentioned in this Rental Agreement is included for the hire duration.  You are responsible for any additional equipment, machinery required to fulfil the event requirements.  

6.  We are not responsible for any locally booked or venue equipment and/or crew.

7.  If any expenses are incurred by us as part of the hire, these will be charged and invoiced to you as extras and will require payment in accordance with our payment terms and conditions.

8.  The hire starts on the commencement date specified and continues for the rental period.

9.  You or a person authorised on your behalf shall sign this Rental Agreement form, which signature shall constitute your understanding and acceptance of the equipment and crew required, hire charges and terms and conditions. 

10.  The signatory undertakes that he/she will pay all monies due to us, as invoiced, according to our payment terms and conditions; and any monies that are due but unpaid.  

11.  The signatory warrants that he/she is duly authorised to enter into this contract, will perform all of the obligations under this Agreement and to personally indemnify us against all loss or damage suffered and all costs and expenses arising out of or consequent upon us having entered into this Agreement with him/her.

12.  If up to 14 days of the hire start date you wish to alter this Rental Agreement we reserve the right to charge an administration fee and payment due immediately.  Any requested alterations cannot be guaranteed to be supplied and/or delivered without written confirmation from us.  Any additional hire costs will be invoiced to you and subject to our payment terms and conditions.

13. Should any extension to the hire be required you must apply to us before this period for such an extension.  We are not obliged to extend the hire period.   

14.  All equipment remains our property throughout the hire period.  Our crew remain our responsibility throughout the hire period. 

15.  This Rental Agreement does not include equipment insurance against loss and/or damage due to (but not limited to) negligence, misuse or wanton act by any persons, excluding our crew, known or unknown to you, including guests, audiences and artists (whether or not as part of the event or performance).  It is your responsibility to take out insurance for such liability, as all lost or damaged equipment will subsequently be charged to you, at replacement cost and payment for same will be required immediately.  We require your insurers to note our interest in the equipment in the policy naming us as loss payee.  You will be responsible for the payment of any excess and/or any non-payment or shortfall by the insurer.  

16.  We do not accept any responsibility or liability for the damage or injury to any property/person by any of our equipment if it is due to the negligence, misuse, of wanton act by any persons, excluding our crew, known or unknown to you, including guests, audiences and artists (whether or not as part of the event or performance).  It is your responsibility to take out insurance for such liability.

17.  You must not remove any identification marks which we have affixed to the equipment.

18.  You agree not to move the equipment from the agreed location without our prior permission and to obtain all necessary permissions, licenses and consents which may be necessary for the use of the equipment.

19.  You are not entitled to sell, assign, let, hire or otherwise dispose of the equipment or a part, including to any third party.

20.  Crew and other Personnel supplied by us must not be prevailed upon to act in any manner which is contrary to any Health & Safety guidelines.

21.  You are responsible to ensure there is adequate and safe access to the site and the venue is of a safe working environment.  We reserve the right not to deliver equipment and/or our services where we believe access or the venue to be unsafe.  You are responsible in informing us beforehand of any access or venue issues and where possible to take appropriate measures to reduce risk to our crew and equipment.

22.  You are responsible to ensure site power provision is of a safe, consistent and adequate electrical power supply.  Where portable generators are used, these must be regulated and adequately grounded.  Any of our equipment damaged due to unsafe/unstable electrical power supply equipment at the hire location will be repaired or replaced at your expense.  Additionally you will be liable for any injury, whatsoever, to our crew due to an unsafe electrical power supply.

23.  High Sound Pressure levels can cause permanent hearing damage.  Repeated exposure can have a cumulative effect.  Our equipment can and does produce high enough sound pressure levels to cause hearing damage.  We cannot accept liability for any individual’s failure to stay at an appropriate distance from loudspeakers or failure to take any necessary steps to protect their own hearing.  It is your responsibility to ensure the safety, with regards to hearing, of the general public and/or personnel, except in relation to our crew.  Where appropriate you may wish to ensure that warning notices are displayed, hearing protection is issued or safety barriers are erected.

24.  We are entitled to enter the location to inspect, install, test and operate our equipment and ‘wrap-up’.  We reserve the right to remove any equipment which we believe is in danger of causing injury to any person(s) or may become damaged due to misuse or wanton act by you or any third party.

25.  All movers and fixtures will be supplied tested, with a working lamp installed.  

26.  All Speakers and Amplifiers will be supplied tested and where necessary with protective DSP.

27.  We are not responsible for any liability, claim, loss or damage or expense of any kind caused directly or indirectly by the equipment or its use and/or our services, unless specifically due under our public liability. 

28.  You are responsible for and agree to indemnify us against all claims which may be brought against us as a result of the equipment or its use and/or our services, unless specifically under our public liability.

29.  We cannot be held responsible for the failure of an event due to the failure of the equipment or part of the equipment and/or our services.  You should insure against such an eventuality.

30.  We may terminate the hire if you:

30.1  Fail to pay on the due date all monies due and owing.

30.2  Fail to advise us, or we later find there is inadequate safe site access.

30.3  Fail to advise us, or we later find the venue is of an unsafe working environment.

30.4  Misuse the equipment or fail to take reasonable care of it.

30.5  Are in breach of any term or condition.

30.6  Do any act or thing which, in our sole opinion, may jeopardize our rights to equipment or any part.

31. Force Majeure:  We are not liable for any failure to supply the equipment where that failure is wholly caused by an event that could not reasonably have been foreseen, forestalled or prevented.  This may include (but is not limited to) acts of war, terrorism, acts of god or natural disasters.

32.  This Agreement supersedes all previous conditions, understanding, commitments, contracts whatsoever whether oral or written relating to the subject matter of this Agreement.  

33.  This Agreement shall be governed and construed in accordance with English Law.

Rental Agreement

Terms and Conditions ‘Dry Hire’

1.  This Rental Agreement is valid for 7 days from the date above.

2.  The hire starts on the commencement date specified on the Rental Agreement and continues for the hire period and for so long thereafter until the equipment is returned.

3.  You or a person authorised on your behalf shall sign this Rental Agreement form, which signature shall constitute your acceptance of the equipment required, hire charges and terms and conditions. 

4.  The signatory undertakes that he/she will pay all monies due to us, as invoiced, according to our payment terms and conditions; and any monies that are due but unpaid.  

5.  The signatory warrants that he/she is duly authorised to enter into this contract, will perform all of the obligations under this Agreement and to personally indemnify us against all loss or damage suffered and all costs and expenses arising out of or consequent upon us having entered into this Agreement with him/her.

6.  If up to 14 days of the hire start date you wish to alter this Rental Agreement we reserve the rights to charge an administration fee and payment due immediately.  Any requested alterations cannot be guaranteed to be supplied and/or delivered without written confirmation from us.  Any additional hire costs will be invoiced to you and subject to our payment terms and conditions.

7. Should any extension to the hire be required you must apply to us before this period for such an extension.  We are not obliged to extend the hire period. 

8.  All equipment remains our property throughout the hire period.

9.  This Rental Agreement excludes equipment insurance, which is the responsibility of you, the customer.  We accept no responsibility for any item lost, damaged or modified throughout the hire period.  All lost, damaged or modified items will be charged to you, at replacement cost and payment for same will be required immediately.  

10.  We accept no responsibility for the damage or injury to any property/person by any of our equipment. 

11.  By accepting our equipment you agree that all equipment is in full working order and in a satisfactory condition. 

12.  The equipment should be operated by a competent person at all times.  If we believe this is not the case we reserve the right to recover our equipment.

13.  The equipment should only be used for the purpose for which it was designed.  You will not make any alteration or modification to it including cutting cables and rewiring sockets or plugs.  You are responsible for determining if the equipment is suitable for your purpose. 

14.  You must not remove any identification marks which we have affixed to the equipment.

15.  You agree not to move the equipment from the agreed location without our prior permission and to obtain all necessary permissions, licenses and consents which may be necessary for the use of the equipment.

16.  You are responsible for the return of the equipment to us and for any loss, damage or modification to the equipment howsoever caused.  Rental charges will continue to accrue until the equipment is returned and/or repaired or an agreed sum is paid for the replacement, up to full market value.  

17.  You are not entitled to part with possession, sell, assign, let, hire or otherwise dispose or part with possession to title of the equipment or a part, including to any third party.

18.  You will take all necessary steps to recover possession of the equipment at your expense.

19.  You will notify us within 24 hours of any loss or, damage or modification to or failure of the equipment or any part.

20.  We are entitled to enter the location to inspect and test the condition of our equipment and to replace any defective part.  We are entitled to remove any equipment which we believe is in danger of causing injury to any person(s) or may become damaged due to misuse. 

21.  You will insure our equipment against all risks to the full new replacement value at your expense and require your insurers to note our interest in the equipment in the policy naming us as loss payee.  You are responsible for the payment of any excess.  

22.   All Risk and safety of the hired food shall be your responsibility from the time possession is affected until it is returned to us.

23.  All movers and fixtures will be supplied tested, with a working lamp installed.  We cannot be held responsible for their failure as they are consumables.  1 spare lamp will be supplied per hire, the cost of which will be charged to you, if used.  Payment for same will be required immediately.  

24.  Any additional replacement movers and fixtures/spare lamps required during this rental will be separately charged and invoiced to you and payment will be required according to our Payment Terms. 

25.  All Speakers and Amplifiers will be supplied tested and where necessary with protective DSP.

26.  Any additional speaker and amplifier replacement/spare units required during this rental will be separately charged and invoiced to you and payment will be required according to our Payment Terms.

27.  We shall not be responsible for any liability, claim, loss or damage or expense of any kind caused directly or indirectly by the equipment or its use.  

28.  You will be responsible for and indemnify us against all claims which may be brought against us as a result of the equipment or its use.  

29.  We cannot be held responsible for the failure of an event due to the failure of the equipment or part of the equipment.  You should insure against such an eventuality.

30.  We may terminate the hire:

30.1  If you fail to pay on the due date all monies due and owing.

30.2  Misuse the equipment or fail to take reasonable care of it.

30.3  Are in breach of any term or condition.

30.4  If you do any act or thing which, in our sole opinion, may jeopardize our rights to equipment or any part.

31. Force Majeure:  We are not liable for any failure to supply the equipment where that failure is wholly caused by an event that could not reasonably have been foreseen, forestalled or prevented.  This may include (but is not limited to) acts of war, terrorism, acts of god or natural disasters.

32.  This Agreement supersedes all previous conditions, understanding, commitments, contracts whatsoever whether oral or written relating to the subject matter of this Agreement.  

33.  This agreement shall be governed and construed in accordance with English Law.

 

Terms & Conditions